Free contractor invoice template
This free contractor invoice template bills a finished job line by line, as quantity times rate, with tax if your work is taxed. Payments you already took, such as a deposit or a progress payment, come off the total down to the balance due. Payment terms, how to pay and a late fee line sit at the bottom. Pick roofing, painting, gutters or pressure washing to see a sample invoice. Download it for Excel or Google Sheets, print the blank PDF, or fill it in here.
- Free to use and change
- No email needed
- Updated October 2026
Or fill it in on this page and print it with your numbers.
Sierra Roofing Co.
(916) 555-0100
Roofing invoice
No. 1042
- Estimate
- No. 1042
- Terms
- Due on receipt
| Item | Qty | Rate | Amount |
|---|---|---|---|
| New roof, asphalt shingle | 27.4 squares | $450.00 / square | $12,330.00 |
| Tear off old roof | 23.4 squares | $90.00 / square | $2,106.00 |
Sierra Painting Co.
(916) 555-0100
Painting invoice
No. 1042
- Estimate
- No. 1042
- Terms
- Due on receipt
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Exterior walls | 1,574 sq ft | $2.50 / sq ft | $3,935.00 |
| Trim, fascia and eaves, 20% of the wall price | 1 job | $787.00 / job | $787.00 |
Sierra Gutter Co.
(916) 555-0100
Gutters invoice
No. 1042
- Estimate
- No. 1042
- Terms
- Due on receipt
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Seamless gutters | 118 ft | $10.00 / ft | $1,180.00 |
| Gutter guards | 118 ft | $15.00 / ft | $1,770.00 |
| Downspouts | 60 ft | $9.00 / ft | $540.00 |
| Remove old gutters | 118 ft | $2.00 / ft | $236.00 |
Sierra Pressure Washing Co.
(916) 555-0100
Pressure washing invoice
No. 1042
- Estimate
- No. 1042
- Terms
- Due on receipt
| Item | Qty | Rate | Amount |
|---|---|---|---|
| House wash | 1,851 sq ft | $0.20 / sq ft | $370.20 |
| Roof cleaning (asphalt shingle) | 2,344 sq ft | $0.30 / sq ft | $703.20 |
| Gutter cleaning | 118 ft | $1.25 / ft | $147.50 |
| Window cleaning | 18 each | $12.00 / each | $216.00 |
Sample jobs on the sample house, measured by Measured Bid, billed at sample rates. Not market prices.
What's in the template
The same invoice in all three files and on this page, so a printed copy and the spreadsheet match.
On the invoice
- Invoice number, date, due date and the estimate it bills
- Bill-to name and the job address
- Seven line items, each quantity × rate
- Subtotal, a tax rate and the total
- Three rows for deposits and progress payments received
- Balance due
- Payment terms, how to pay, late fee and notes
How it adds up
- Each line is its quantity times its rate, in cents
- Tax is figured on the subtotal. Leave the rate blank when your work isn't taxed
- Payments received are added up and taken off the total
- The balance due is what the customer owes on this invoice
- A late fee line for your terms, if you charge one
- Units to pick from: ft, sq ft, squares, each, hours or job
Tabs in the Excel file
- Invoice
- The blank invoice with its formulas. Yellow cells are yours to fill in.
- Four example tabs
- A roofing, painting, gutter and pressure washing invoice, each for a sample job on the sample house.
Fill it in and print it
Type in the invoice and it totals itself. Print it blank for the clipboard, or filled in for the customer. Nothing you type leaves your browser.
How to fill it out
Number it and point to the estimate
Give each invoice its own number and date, and write the estimate or contract number it bills against, so both of you can match it up later.
Copy the lines from the estimate
Bill the same quantities and rates the customer accepted. If a change order added or removed work, put that on its own line.
Add tax if it applies
Enter your tax rate if your state taxes the work. Leave it blank if it doesn't.
Take off what's been paid
List the deposit and any progress payments with their dates. The sheet adds them up and shows the balance due.
Say how and when to pay
Write the due date, the ways you take payment, and your late fee terms if you have them. Then send it or print it.
How the sample was worked out
- Roofing: total, then balance due
- $14,436.00, $13,436.00
- Painting: total, then balance due
- $4,722.00, $4,249.80
- Gutters: total, then balance due
- $3,726.00, $3,353.40
- Pressure washing: total, then balance due
- $1,436.90, $1,436.90
Each sample bills the sample house's job from the matching trade template. Deposits stay at or under California's limit, since the sample house is in California.
What every contractor invoice should include
- Invoice number and date
- Your company name and license number
- The customer's name and the job address
- The estimate or contract it bills against
- Each line with a quantity, rate and amount
- Tax, if your work is taxed
- Deposits and progress payments already received
- The balance due and the due date
- How to pay
- Late fee terms, if you charge one
Bill what you measured
Measured Bid prices the job from the address before the site visit, with your rates on every line. When the work is done, those same quantities and rates go on the invoice, so the bill matches the estimate the customer signed.
FAQ
What should a contractor invoice include?
An invoice number and date, your company and license number, the customer and job address, the estimate it bills, each line with quantity, rate and amount, tax if it applies, payments already received, the balance due, the due date and how to pay.
How do I show a deposit on an invoice?
List it under payments received with the date you got it. The sheet takes it off the total and shows the balance due. Do the same for each progress payment.
How big a deposit can a contractor take?
It depends on the state. In California, for example, the down payment on a home improvement job can't be more than $1,000 or 10% of the contract price, whichever is less, according to the Contractors State License Board. The sample invoices stay inside that limit.
Can I use it as a roofing or painting invoice template?
Yes. Pick a sample on this page to see a roofing, painting, gutter or pressure washing invoice. Each one bills a sample job in squares, square feet, feet or a count, so you can see your trade's units.
Should I charge a late fee?
That's your call. If you charge one, write the terms on the estimate and on the invoice before the bill is due, and check what your state allows.
Does it work in Google Sheets?
Yes. In Google Sheets, choose File, then Import, and upload the .xlsx file. The formulas, dropdowns and every tab come with it. The CSV imports too, with the formulas and without the example tabs.
Price the next job before the site visit
Measured Bid measures the house from aerial data and prices it with your rates, so the estimate, and later the invoice, start from the same numbers.
14 days or 5 estimates free, whichever comes first. No card needed.